Educational Grants Guidelines

Grants for Educational Programs and Activities

The following guidelines apply to Biosense Webster's funding of Educational Grants for programs and activities.

In limited circumstances, Biosense Webster may support certain expenses related to non-CME programs

Independent educational programs/activities sponsored by academic medical centers, hospitals, medical societies, patient advocacy groups
Development of patient and/or health care provider educational materials
Program topic must be in an area of Biosense Webster's business and education interest

Grant funds may be used to pay for outside speakers' honoraria and expenses, audiovisual support and development of materials
Grant funds may not be used for business expenses such as meeting planning, space rental for the event, attendee travel or lodging or food

Educational programs must be primarily dedicated to promoting objective scientific and educational activities and discourse. For this reason, we generally cannot support programs that take place at resort locations, particularly when the schedule includes large blocks of open time between educational activities.
Any meals or receptions must be modest and subordinate to the meeting.

Educational Grant requests may be submitted via the following internet site at least (60) days prior to the date of the event: http://www.biosensewebster.com/medicaleducation/ The user friendly site guides the applicant to ensure that the necessary information and document(s) are provided.
The system will NOT save your request once you start the application process until you submit your request. You have 60 minutes to complete your application before the system times out. If the session times out, you will have to start over. Please have all required documents completed and available to submit as attachments before you begin the online application process.
The following information must be submitted with your grant request:

A signed letter of request on organizational/institutional letterhead describing the program
Institution name with full mailing address (not a P.O. Box)
Name and phone number of contact person
Name and title of person with signature authority for institution (if not contact person)
W9 (completed with Institution name, address, Federal Tax ID number, signed and dated)
Payment information - checks are only payable to the institution, not to an individual or to a specific department or fund
Description of the Program/Event
- CME accrediting organization (if any)
- Name of Event/Program
- Location of Event/Program
- Agenda
- Speaker(s)
- Presentation/discussion topics
- Type of activity (e.g. formal course, program/material development, etc.)
- Target audience
- Projected number of participants
- Budget (must include total cost of event, line item breakdown, and requested amount)
Upon receipt of the submission, you will receive confirmation that includes the Grant Identification Number.

Only the Educational Grants Committee is empowered to approve a grant request. Sales and Marketing Associates are prohibited from facilitating grant requests and communicating the status of a particular request.
Grant requests must, at a minimum, meet the requirements outlined above to qualify for an Educational Grant. However, meeting those requirements does not guarantee that the request will be approved.
All Educational Grant requests are reviewed by the Educational Grants Committee, which meets approximately once a month to review grant requests.
The Educational Grants Administrator will notify you by email to let you know whether the grant request was approved or denied.

If the request is approved, you will receive a Letter of Agreement (LOA), which must be signed by both parties before Biosense Webster provides the funding.
Upon execution of the LOA, Biosense Webster will issue a check and send it to you a copy of the executed LOA.

As stipulated in the LOA, the grantee is required to provide a complete reconciliation of the use of funds within 120 days of the conclusion of the program. This information should be sent to the Grants Coordinator (bwiusedgrants@its.jnj.com).

The Educational Grants program allows teaching institutions with ACGME-accredited fellowship programs to request an educational grant in the form of software enhancements for Biosense Webster products.
The intent of this program is provide physicians in training with access to Biosense Webster's current software offerings.
Software grants may be requested by submitting a request following the process described above.
If a software grant request is approved, Biosense Webster will provide the institution appropriate documentation to allow the institution to disclose the value of the software in its cost reports.