Frequently Asked Questions for BWI's Educational Grants
Q. How do I apply for an Educational Grant?
A . Educational Grant requests can be made via the internet site below. Click on Educational Grants and then on Application Process
http://www.biosensewebster.com/medicaleducation/
Q. Can I save a request in progress and return to it later?
A. No. The system will NOT save your request. You have 60 minutes to complete your application request before the system times out. Please have all information ready and required documents available to submit as attachments before you begin the on-line application process. Incomplete submissions will be denied and you will have to resubmit the entire request.
Q. What can I expect when my request is submitted through the website?
A. Once you submit your request via the website, the system will provide you with a Grant I.D. number. Please keep this Grand I.D. number handy. You may use the Grant I.D. number along with your email address to track the status of your request on the website at a later date.
Q. How can I check the status of my grant request?
A. You can check the status of your grant request at any time on the website by clicking "Check Application Status", using the Grant I.D. number and your email address. Keep in mind that the Educational Grants Committee meets once a month to review requests. Most likely you will not see any status updates on the system for at least 3-4 weeks from the time you submitted your request.
Q. What is the timeframe for submitting an Educational Grant request?
A. All requests must be received at least 60 days prior to the date of the program/event.
Q. How long will the approval of my grant request take?
A. The Educational Grants Committee meets once a month to review all grant requests. You will be notified of the Committee's decision. If your request is approved, a Letter of Agreement (LOA) will be sent to your attention. The LOA must be signed by both parties before the funding process begins.
Q. I submitted all necessary documents and information weeks ahead of the required 60 days. Why did my request get denied?
A. An institution must, at a minimum, meet the requirements outlined in BWI's Educational Grants Guidelines. Please note that meeting these requirements and submitting a request in a timely manner does not automatically ensure approval of a grant. Biosense Webster, Inc. awards Educational Grants at its sole discretion, based on factors that include budget availability and alignment with the company's area interests.
Q. Can I fax or mail in my request?
A. No. All Educational Grant requests must be submitted via the website. Requests will no longer be accepted by fax or mail.
Q. I lost my Grant Identification Number, how can I locate it?
A. Please send an email with the name of the requesting organization, the amount of the request, and the estimated date of grant submission to bwiusedgrants@its.jnj.com BWI's Educational Grants Coordinator will provide you this information via email.
Q. I am having trouble with BWI's website and cannot submit a grant request. Who can I contact to resolve this problem?
A. Please send an email to the Educational Grants Coordinator at bwiusedgrants@its.jnj.com for help.
Q. Should I include exhibit opportunities in my grant request?
A. Exhibits opportunities are considered as sales promotion expenses and are not considered part of the Educational Grants. Exhibit opportunities should be sent to bwiusexhibits@its.jnj.com
Q. Can grant funds be used with no restrictions?
A. No. All grant funds are restricted to comply with Biosense Webster's policies and guidelines and applicable federal and state regulations and the AdvaMed Code. BWI does not provide unrestricted grants.
Q. Can I submit the reconciliation of funds as required in the Letter of Agreement via the website?
A. No. Please submit the reconciliation of funds to the Grants Coordinator by email at bwiusedgrants@its.jnj.com within 120 days of the conclusion of the program.
